G. 

H.

I.

J.

Section 2

First Vice-President

1. In the absence of the President, assume all presidential duties.

2. Serve as Chairperson of the Fundraising/code Book Index committee.

3. Function as liaison between the Regional Board members and the region they represent.

4. Serve as a member of the Executive Committee.

Section 3

Second Vice-President

1. In the absence of both the President and the First Vice-President, assume all presidential duties.

2. Serve as Chairperson of the Public  Relations/Newsletter committee.

3. Serve as a member of the Executive Committee.

Section 4

Secretary

1. Accurately record proceedings of meetings

2. File an annual list of Officers and Directors with the State Corporation Commission.

3. Maintain all documents necessary to carry on the normal correspondence of the VMA.

4. Serve as Chairperson of the Membership Committee.

5. Serve as a member of the Executive Committee.

Section 5

Treasurer

1. Accurately keep and maintain the receipts, disbursements, and accounting of all cash, liabilities, and assets of the VMA.

2. Keep and maintain general charge of VMA financial records and accounts.

3. Deposit and withdraw any and all monies of the VMA as directed or approved by the Executive committee.

4. Receive budge requests and disburse funds as directed by the Executive Committee.

5. Report the general financial condition of the VMA as directed by the Executive Committee.

6. File with any and all appropriate agencies all necessary reports and/or correspondence relating to the accounts and incorporation of the VMA.

7. Serve as Chairperson of the Budget and Planning committee.

8. Serve as a member of the Executive Committee.

Section 6

Regional Board

1. Members serving on the Regional Board shall be considered members of the Executive committee and shall be empowered with the same authority, powers, rights and responsibilities as the Officers to manage the affairs of the Association.

2. The Regional board shall consist of six (6) members, one from each designated region of the state, and shall be elected by the members from that region.

3. The election of Regional board members shall be conducted by mail ballot. Only the jurisdictions within each region shall vote for the Regional Board member to represent that region. The elections for Regional Board members shall be held in a year other than the year in which Officers are elected.

4. The Chairperson of the Nominating/Elections Committee shall assemble a subcommittee
   consisting of a minimum of three (3) members who shall accept nominations from the members of each region and place in nomination at least two candidates from each particular region.

5. The subcommittee shall submit and certify in writing the names of candidates to the
   Nominating/Elections Committee. Once the candidates have been certified to the
   Nominating/Elections Committee, no other nominations may be submitted for consideration. The Nominating/Elections Committee shall prepare the ballots and mail them to each member
   of the region.

6. The nominee receiving a majority of votes shall be elected as a representative to the Regional Board.

7. In the event of a tie, the Chairperson of the Nominating/Elections Committee shall simply draw lots to decide the election. The drawing may be held in the presence of the candidates, if the candidates so choose.

Section 7

Past President

1. Act as advisor and liaison to the Executive Committee.

2. Serve as a voting member of the Executive Committee.

3. Serve as Chairperson of the Nominating/Elections Committee.

4. Serve on the Advisory Board of the Newsletter.

5. Preside over elections and serve as Marshal of the Election. As Marshal, the Past-President
   shall maintain order and may deputize any members necessary to assist in maintaining order
   during the election process.

Article VII
Standing Committees

Section 1

There shall be the following standing committees:

1. Executive Committee -  Chairperson - President

2. Constitution & Bylaws - Chairperson - appointed.

3. Budgeting and Planning - Chairperson - Treasurer.

4. Nominating/Elections - Chairperson - Past President.

5. Fund Raising/Code Book Index - Chairperson - First Vice-President

6. Public Relations/Newsletter - Chairperson - Second Vice-President.

7. Scholarship - Chairperson - appointed.

8. Legislative - Chairperson - appointed.

9. Membership - Chairperson - Secretary.

Section 2

Responsibilities:

1. The Executive Committee shall consist of the Officers and Regional Board members.
   This Committee shall conduct the affairs of the VMA, and shall prepare budgets, draft
   goals and objectives for the year.

2. The Constitution & Bylaws Committee shall review, prepare amendments and bylaws
   revision for approval by the Executive Committee and the membership.

3. The Budgeting & Planning Committee shall review budget requests and financial needs of the Association and other committees, and submit a report of budget needs and requests to the Executive Committee.

4. The Nominating/Elections Committee shall review and prepare a list of nominees for
   each elected position in accordance with the bylaws and shall also conduct the elections
   along those same guidelines.

5. The Fund Raising/Code Index Committee shall name an editor, who shall prepare and
   oversee the printing of the code index, and a sales manager, who shall be in charge accounting, sales, and distribution of that publication. One member may occupy both positions. The Committee's appointment of these positions shall be approved by majority vote of the Executive Committee. The Committee Chairperson, Editor, and Sales Manager shall form a committee to update the Code Index on a yearly basis, and shall
   make all preparations for the printing of the Index. The Sales Manager shall receive and promptly transmit any and all monies to the Treasurer for deposit. The Fundraising Committee may also form a Merchandise subcommittee to assist in ordering, sales, and inventory of VMA merchandise.

6. The Public Relations/Newsletter Committee shall promote the Association by communicating with the membership and keeping them informed of VMA activities. It shall also choose an editor for the Newsletter and that selection shall be approved by majority vote of the Executive Committee. This committee may also be in charge of media relations, if so approved by the President.

7. The Scholarship Committee shall be charged with preparing and reviewing scholarship
   applications, setting up deadlines, and making recommendations to the Executive
   Committee in the selection of scholarship recipients. This committee may also direct and
   judge any essay contest, etc. deemed necessary for selecting scholarship candidates.

8. The Legislative Committee is charged with presenting statewide legislative concerns of
   the VMA before the Committee on District Courts, the Virginia General Assembly, etc., including tracking legislation, contacting legislators and/or committee members, and making recommendations to the Executive Committee.

9. The Membership Committee shall recruit new members, retain current members, and
   encourage former members to re-join, if eligible. This committee shall also develop
   innovative approaches for the recruitment process, and update any and all materials
   necessary for that purpose. The Membership Committee may also work closely and in
   conjunction with any other officers, board members, and/or committees in this endeavor.

Section 3

All actions of any other committee shall be subject to approval of the Executive Committee.